The biggest part of the participation fee in EEE is devoted to cover the costs from the conference venue. The detailed explanation of the fee could be found below, but for the sake of transparency we want to emphasize that this conference is only non-profit and based on the values of sharing and friendship.

This year we have tried to keep the conference fee on the same level as the previous years. The pricing structure encourages participants to book as early as possible in order to get the lowest conference fee. We have also tried to simplify the payment process as much as possible.

Conference accommodation, activities and equipment as well as accommodation and seminar rooms have been booked. Evening programmes and surprises have been arranged as well. Early booking and payment allows us to make the necessary arrangements properly and with no stress. (You don’t want to see a stressed organiser, do you? 😉 )

The conference officially starts in late afternoon of Thursday  (3rd of May, 2018) and finishes on Monday morning (7th of May, 2018). Food and accommodation from Thursday evening until Monday morning are included.

Fee and payments

We ask you to cover the costs of the conference  in two installments:

1st installment –  paying the Conference fee when signing up. Your registration for the conference will be validated when the Conference fee will be received.  We will send you a confirmation letter when we will receive your payment.

 2nd installmentthe Hotel fee ( accommodation in shared room or tenting, all meals, shared rent of seminar rooms, coffee/tea breaks) will have to be paid on the arrival directly to the hotel.

  Payment period

Conference fee

(to be paid when signing up)

Hotel fee

(to be paid upon arrival)

Tenting fee

(to be paid upon arrival)

Early bird Before              January 31, 2018 50 € 270 € 180 €
Lazy bird February 1 – March 31, 2018 85 € 270 € 180 €
Ultra lazy bird April 1 – May 1, 2018 110 € 270 € 180 €

The Conference fee includes:

  • participation in all conference meetings, workshops and other activities
  • contribution to the scholarship fund
  • organizational costs (transport, stationary, equipment etc.)

The Hotel fee includes:

  • accommodation in Hotel Margis from May 3 afternoon until May 7 morning.
  • a shared double room.
  • all meals, from dinner on May 3 to breakfast on May 7.
  • shared rent of seminar rooms
  • access to swimming pool and sauna

The tenting fee includes:

  • a tenting place at the hotel grounds (maximum for 8 participants)
  • access to swimming pool and bathroom facilities in the hotel from May 3 evening to May 7 morning.
  • all meals from dinner on May 3. to breakfast on May 7.

Here is the data for the bank transfer:
Recipient name: Kitokie projektai
IBAN: LT44 7044 0600 0554 2371
Bank: AB SEB bankas
Bank address: Gedimino pr. 12, LT-01103 Vilnius, Lithuania
Bank code: 70440


There is no possibility to pay a reduced price when participating only part of the conference.

If you have any ‘financial doubt’ – please check our scholarship fund opportunity.

Cancellation Policy (for both pre- and conference)

Cancellation Period Fees
until January 31, 2018 25 €
February – March 31, 2018 50 €
April 1 – April 14, 2018 50 % of Conference + Hotel fee
After April 14,. 2018 100 % of Conference + Hotel fee

We hope, that the system is clear to you, please proceed with the signing up process.

If you have any doubt or request,  please do not hesitate to contact us.